Shareholder Communications Policy
1. Overview
Purpose
Cooper Energy Limited (“Cooper” or the “Company”) recognises the value of providing current, relevant information to its shareholders and of empowering its shareholders through effective communication.
Scope
The Shareholder Communications Policy endorses the ASX Corporate Governance Council’s Corporate Governance Principles and Recommendations which were updated in August 2007.
Maintaining Shareholder Communications
It is the responsibility of the Managing Director to ensure that:
materials detailed in this Policy are available on the Cooper website within a reasonable timeframe;
shareholder communications are distributed to shareholders in accordance with the Corporations Act and Listing Rules of the Australian Securities Exchange (ASX) (Listing Rules); and
the Shareholder Communications Policy is updated and maintained as required.
Methods of Communication
The following methods of communications will be available to shareholders:
- Telephone
- Facsimile
- Cooper Website
- Shareholder Meetings
- The Policy details the method of communication available for various areas.
2. ASX Announcements
Outline
Cooper makes announcements to the ASX in accordance with the ASX Listing Rules.
Availability
All announcements made to the ASX are available to shareholders:
- under the Company and Activities section of the Cooper website
or
- by email notification (when shareholders provide their email address and elect to be notified of significant ASX announcements).
3. Cooper’s Share Registry
General
For all share related enquiries, shareholders should contact Cooper’s Share Registry.
Contact Details
Computershare Investor Services
Level 2
45 St Georges Terrace
Perth WA 6000
Telephone: +61 8 9323 2000 or 1300 655 248 (within Australia)
Facsimile: +61 8 9323 2033
Email:
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Website: www.computershare.com.au
4. Annual General Meetings (AGM)
Date and Location of AGM and Notice of Meeting
The date, time and location of the AGM will be detailed in the Notice of AGM which will be mailed to shareholders at least 30 days prior to the day of the AGM. The Notice of AGM will also be posted on the website under the Company and Activities section.
Proxy Form
A proxy form allowing shareholders to appoint a proxy in the event they cannot attend the AGM will accompany the Notice of Meeting distributed to all shareholders.
Questions from Shareholders to the Chairman and External Auditor at the AGM
At the AGM, shareholders can ask questions about or comment on the management and/or on the conduct of the audit and preparation of the auditor’s report.
If shareholders are present at the AGM:
- the Chairman will provide reasonable time following the consideration of reports for questions and comments.
If shareholders are not present at the AGM:
- a question form (and necessary instructions) will accompany the Notice of Meeting, giving shareholders the opportunity to forward their questions and comments to Cooper prior to the AGM.
- as many as possible of the more frequently asked questions will be answered by the Chairman at the AGM.
Managing Director’s Address
The Managing Director’s Address (if one has been prepared) will be announced to the ASX just prior to the commencement of the AGM. It will be available to shareholders in the same manner as other ASX announcements.
5. Half-Year & Full Year Results
Timing
The financial results for the half year ended 31 December are reported in March each year. The financial results for the full year ended 30 June are reported in September each year.
Availability
As the Half Year and Full Year results are announced to the ASX pursuant to the Listing Rules, they will be available to shareholders in the same manner as other ASX announcements.
6. Media and Investor & Analyst Briefings
Immediately following the announcement to the ASX of Cooper’s Half Year and Full Year results, the media, institutional investors and stockbroking analysts will be briefed and given an opportunity to ask questions of the Managing Director.
Presentations
Presentations which are made to the media, investors and analysts are available to all shareholders under the Company and Activities section of the Cooper website and are released to the market via the ASX, as required.
7. Annual Report
Timing
The Annual Report contains key financial information about Cooper as well as important operating and corporate information. The Annual Report will be available on the Cooper website under the Company and Activities section prior to the AGM within the timeframe set by the Corporations Act.
Availability
Shareholders can elect to receive an Annual Report by email or mail. For this to occur, a shareholder must complete an Annual Report Election form which is available from the Cooper Share Registry.
The Annual Report for the current year and previous years is available under the Company and Activities section of the Cooper website (under “Financial and Reserves”).
8. Corporate Governance
Corporate Governance – Website
In accordance with Recommendation 6.1 of the ASX Corporate Governance Council’s Corporate Governance Principles and Recommendations, Cooper has a Corporate Governance section on the Cooper website.
Corporate Governance – Statement
The annual Corporate Governance Statement is prepared in accordance with the ASX Listing Rules and is set out in full in the Annual Report each year.
Board and Committee Charters
In accordance with the Recommendations of the ASX Corporate Governance Council’s Corporate Governance Principles and Recommendations, Cooper has developed the following Charters, Policies and Codes of Conduct to assist the Board in fulfilling its duties and responsibilities.
(i) Board Charter
(ii) Audit Committee Charter
(iii) Remuneration and Nomination Committee Charter
(iv) Corporate Governance Committee Charter
(v) Share Trading Policy
(vi) Risk Management Policy
(vii) Continuous Disclosure Policy
(viii) Shareholder Communications Policy
(ix) Code of Conduct
(x) Whistleblower Policy
The above documents are displayed in the “Corporate Policies” section of the Cooper website. These documents can also be accessed by contacting the Company Secretary.
9. Media Releases
Availability
Cooper media announcements released to the market via ASX may be accessed via the Company and Activities section of the Cooper website.